General Council Branch Annual General Council Meeting Procedure


 

DISCUSSION

 

Members presenting Resolutions are allotted thirty (30) minutes to present their Resolutions, answer questions, and vote.

 

Resolutions must be submitted to the Office of General Council thirty (30) work days before the General Council Meeting.

 

The Hocak Worak will print Special Edition(s) for General Council Resolutions.

 

Hard copies of General Council Resolutions shall be available at the General Council Meeting.

 

A table will be setup for members presenting resolutions, so they can answer questions from General Council prior to making their presentation.

 

The Office of General Council shall livestream the Meeting. This includes the ability for live interaction to register, present a Resolution, ask questions about Resolutions presented, and vote for General Council Members unable to attend the Meeting. Electronic General Council attendees do not receive monetary compensation.

 

Below is the revised “General Council Meeting Procedure” using red for new text and strike-through to delete text:

 

General Council Meeting Prerequisites

1.   All General Council Resolutions must be submitted to Office of General Council no later than thirty (30) work days prior to Annual General Council Meeting.

2.   Twelve (12) General Council Resolutions will be discussed at each Annual General Council Meeting on a “first come, first serve” basis. Each Resolution shall be allotted thirty (30) minutes to present, answer questions from General Council, then vote.

a.   General Council Resolutions shall be time/date stamped and signed by Office of General Council upon receipt.

b.   Each Resolution shall be numbered sequentially 1 – 12 (or more), based on when Office of General Council received each Resolution. Resolutions will be discussed at General Council Meeting in the order received.

c.   If Office of General Council receives more than twelve (12) General Council Resolutions they shall be numbered sequentially 13, 14, 15, etc., then cued for discussion after the first twelve (12) General Council Resolutions have been completed, time permitting.

3.   The Hocak Worak shall make Special Editions posting General Council Resolutions submitted, including Resolution’s 13 and beyond.

4.   Hard copies of General Council Resolutions will be available at Annual General Council Meeting.

5.   A table will be setup for General Council Members presenting Resolutions. This gives other Members the opportunity to ask questions about the Resolutions.

6.   The Office of General Council shall livestream the General Council Meeting. It will include:

a.   The ability for those not attending General Council to interact live with those attending General Council.

b.   The ability for those not attending to register, present a Resolution, ask questions about Resolutions presented, and vote.

c.   Members not attending General Council do not receive monetary reimbursement.

7.   The Office of General Council shall video record the General Council Meeting. This video shall be made public to General Council no later than fourteen (14) calendar days from the General Council Meeting.

 

General Council Meeting Procedures

1. Admission

Admission to Annual or Special General Council meeting shall be open to Ho-Chunk Nation members.

2. Roll Call

Established through registration.

3. Call to Order 

General Council may be called to order by any Ho-Chunk Member. 

4. Determination of quorum

Quorum may be established through electronic registration. Confirmation of quorum will be tested throughout the day by random sampling.  No action by General Council is valid without quorum.

5. Prayer and song

6. Selection of Presiding Chair of the General Council

After quorum is attained the Office of General Council shall Chair the meeting. Should the Office of General Council opt out of chairing the meeting, General Council Members shall select either the President or another person to conduct the meeting.  

A.    Nominations shall be made from the floor; the floor will be open for 5 minutes

A1.  Any Ho-Chunk Nation member may nominate any enrolled Ho-Chunk Nation member present.

A2.  There must be a motion to close nominations from the floor before voting on Chairperson.

A3.  The Chairperson DOES NOT provide personal opinions, make decisions, make interpretations, arrive to conclusions, or Speak by Proxy for any General Council Members. The ONLY function of the Chairperson is to maintain order at the meeting..

 

7. Presiding Chair shall appoint the Recording Secretary 

A.  The Chairperson shall select a Ho-Chunk Nation member as the official Recording Secretary. 

B.  The Recording Secretary shall record all business of the General Council meeting. 

C. The Recording Secretary may ask for assistance; however there will be only one official Recording Secretary for the General Council meeting.

8. Meeting Minutes 

The Recording Secretary shall take, or cause to be taken, minutes of the meeting.  The minutes shall include, at a minimum, the following:

1. Time of meeting called to order.

2. Roll Call 

3. Time quorum was established

4. Record if at any time quorum was lost and regained

5. A record or summary of all motions, proposals, resolutions or other matter formally voted upon, the results of the vote.

6. Times when body is recessed, if applicable.

7. Time of adjournment

It is also the responsibility of the recording secretary to submit the Official signed minutes of the General Council to the Ho-Chunk Nation Legislature no less than 5 days after the General Council has adjourned.

9. Sergeant at arms  

The Bear Clan, peacekeepers of the Ho-Chunk Nation, shall be the designated security to insure safety and order of the meeting.  Duties include:

A. Maintain order

B. Remove from premises any member(s) who displays any lack of respect after 3 warnings

C. Assist the Presiding Chair to maintain order during the meeting.

 

10. Agenda 

General council will follow a standard form of operations as accepted by Ho-Chunk Nation that will utilize the following guidelines for conducting a meeting:  

A. Roll call  

B. Call to order:  

C.  Determination of quorum  

D. Opening prayer  

E. Meeting minutes (previous General Council Meeting)  

F. Reports     

1. Legislative Branch    

2. Judicial Branch         

G. Unfinished business  

H. New business

a. Ho-Chunk Nation Members are responsible for their own agenda item.

b. Agenda items will be offered from the floor; the floor will be open for a total of thirty (30) minutes including questions.

c. Agenda shall be approved by vote

d. However, if the General Council has been called for a Special meeting, the Special meeting item shall be the first order of business.

e. Time permitting General Council will discuss General Council Resolutions 13, 14, 15, etc.

11. Procedures for motions 

All persons are to use a microphone

A. The Ho-Chunk Nation member shall identify their membership to the Presiding Chair by name, and enrollment number.  That person shall have a total of thirty (30) minutes to present motion/resolution, answer questions, then vote., more time if deemed necessary by the Presiding Chair.

B. There must be a second to every motion.

C. When deemed appropriate the presiding Chairperson will call for the question, end the discussion and voting will begin.

D. Each Resolution shall be allotted thirty (30) minutes to present, answer questions from General Council, then vote.

12. Voting

A.    Voting on all matters that come before the General Council meeting shall be restricted to enrolled Ho-Chunk Nation members 18 years old and older.

B. Each vote requires that a quorum must be present    

C.   A simple majority vote shall determine the pass or failure of motions and/or resolutions; with the following exceptions:  

C1. Ho-Chunk Nation Constitution Article II, Section 3: Any person at least one-fourth (1/4) Ho-Chunk blood who has relinquished membership under Section 2 of this Article may be re-enrolled by a two-thirds (2/3) vote of the General Council, provided, that such individual is not an enrolled member of any other Indian Nation.  

C2. Ho-Chunk Nation Constitution Article II, Section 5: The legislature shall have the power to enact laws not inconsistent with this Article to govern membership.  Removal of any person who is not eligible for membership from the Membership Roll shall be done in accordance with the Membership Code, provided, that such removal is approved by at least a two-thirds (2/3) vote of the General Council.

13. Discussion

A. All General Council members attending shall be allowed the privilege of the floor. 

B. After gaining recognition from the chair to speak the speaker shall first clearly state his/her name and Ho-Chunk enrollment number so that the Secretary may keep an accurate record of the proceedings

C. If, in the opinion of the chair or the voting body, it becomes necessary to limit discussion because of time constraints, Each item Resolution will shall be limited to a total of thirty (30) minutes total agenda time for discussion, including questions and voting.  Limits on each speaker may be imposed as determined by presiding chairperson; unless removal or recall proceedings in progress.   (When time limits are imposed, A timekeeper shall be used.) If removal or recall proceeding are in progress time constraints are not in effect.

D. No person may speak more than once on a subject until all others who wish to speak have had an opportunity to do so; with the exception of persons subject to a recall or removal.

14. Resolutions and motions

A. Actions taken by resolution are effective ratified immediately.

B. Resolutions and motions are made by Enrolled Ho-Chunk voting members only.  

15. Adjournment 

The action of adjournment hereby ratifies all binding actions of General Council.

 

CONCLUSION

 

This Resolution provides an easier way to run our Annual General Council Meeting.



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